SAP Documents and Content Archival: Migration to Cloud-based storage
Meet the Authors
Key Takeaways
⇨ Using a cloud-based model for document storage provides for improved scalability and an option of using regionalized data stores which can significantly improve the performance of data/content storage and retrieval requests.
⇨ PBS ContentLink is an efficient content server that connects SAP archived content with on-prem, cloud, or hybrid storage systems.
⇨ PBS ContentLink includes CMS functionality and is ILM-aware storage strategy aligned with SAP Document Management that enables centralized data administration and provides transparent insight into document status.
Transitioning to cloud-based storage provides numerous advantages. Key benefits include flexible storage pricing models and rapid adaptation to fluctuating access demands. Using a cloud-based model for document storage provides for improved scalability and an option of using regionalized data stores which can significantly improve the performance of data/content storage and retrieval requests.
The use of cloud storage for SAP application content provides superior data security and disaster recovery options compared to an on-premises system configuration. Businesses using a cloud providers networking facilities can also benefit from advanced encryption and the expertise of top data security professionals, ensuring the protection and availability of sensitive data, even in emergencies or cyberattacks.
SAP Data Archiving and Content Storage
Many SAP customers around the world choose to use PBS ContentLink from PBS Software GmbH for on-premises or cloud-based environments to help manage document archiving with SAP business applications. PBS Software Americas offers sales of PBS Software products as well as expert consulting services associated with all aspects of managing archived date and content in SAP ECC or S/4HANA environments.
PBS ContentLink – Lean and Compliant Data Storage
PBS ContentLink is an efficient content server that connects SAP archived content with on-prem, cloud, or hybrid storage systems. Hybrid storage systems, where just the archived data is stored on a cloud platform, is a cost-effective approach to implement data archiving as well as a long-term data storage architecture. PBS ContentLink supports all the SAP archive file types including structured data archive files, documents, and print lists.
PBS ContentLink includes CMS functionality and is ILM-aware storage strategy aligned with SAP Document Management. This capability enables centralized data administration and provides transparent insight into document status, as well as a cost-effective alternative to traditional CMS systems. PBS Content Link is a web-based scalable architecture that requires minimal administrative effort and does not need a separate database or daily backups. Features include automated performance optimization for ADK files and a Content Reader for easy retrieval of records with linked documents.
Key Features of PBS Content Link
Operation of PBS ContentLink in a Cloud-based, or hybrid environment provides the same features and functionality when running in an on-premises configuration:
- Easy installation, minimal administration effort
- Monitoring via SAP system, no need for a separate user interface
- Data compression for an optimal usage of the storage platform is fully supported
- Special caching option accelerates access to SAP archive files (ADK)
- Full support of SAP Retention Management and thus an important component to fulfill the GDPR guidelines
- Retrieval of stored data, documents, and print lists via the SAP system
- Content Reader: user-friendly data retrieval via SAP GUI or Fiori App
Transitioning a content server to the cloud represents a cost-effective strategy for businesses initiating or scaling up their content server operations. This approach not only reduces initial capital expenditures by eliminating the need for physical infrastructure, but also offers scalable resources that can be adjusted based on demand, ensuring that businesses pay only for what they use. Additionally, cloud servers can significantly cut down on the time required for deployment and maintenance, allowing businesses to focus more on content development and less on technical challenges. Thus, leveraging cloud technology for content servers not only streamlines operational efficiency but also provides a flexible, cost-effective solution that supports dynamic business growth.
Get started with on-premises or cloud-based data archiving and the advanced capabilities of PBS Software ContentLink by contacting PBS Software Americas at contact@pbs-software.com.
