SAP DMS


What Is SAP Document Management System?

SAP Document Management System (DMS) is a cross application component that provides document and content management capabilities.

These capabilities are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.

Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.

Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.

Why Is Document Management Important?

Businesses — especially intelligent enterprises — generate significant content during the life cycle of their products. Each phase of a product’s life — from research to supply chain to sales — requires different information to be captured, managed, stored, preserved, and shared. It is important for companies to have a robust solution that can provide efficient management of this information.

Benefits of having a solution like SAP DMS include avoiding redundancy, maintaining data consistency, having an accessible search functionality, as well as version control and automatic classification capabilities.

What Is SAP Document Management System?

SAP Document Management System (DMS) is a cross application component that provides document and content management capabilities.

These capabilities are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.

Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.

Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.

Why Is Document Management Important?

Businesses — especially intelligent enterprises — generate significant content during the life cycle of their products. Each phase of a product’s life — from research to supply chain to sales — requires different information to be captured, managed, stored, preserved, and shared. It is important for companies to have a robust solution that can provide efficient management of this information.

Benefits of having a solution like SAP DMS include avoiding redundancy, maintaining data consistency, having an accessible search functionality, as well as version control and automatic classification capabilities.

DMS Key Considerations

DMS in SAP S/4HANA Cloud. According to Anupama Chandrasekhar, the author of an SAP blog post published in 2019, SAP S/4HANA Cloud provides a repository to store content. In her blog, Chandrasekhar covers SAP DMS from the perspective of SAP S/4HANA Cloud, and provides some information from an on-premise perspective.

SAP S/4HANA Cloud provides two main DMS offerings: a “Manage Documents” application and an “Attachment Service” reuse component. Chandrasekhar explains that the “Manage Documents” is a standard Fiori application within SAP S/4HANA Cloud that supports versioning. It contains machine learning-based automation for classifying documents.

The “Attachment Service” is a UI component that allows users to attach documents to a business object at the header and item level. “All leading applications (business objects) mandatorily consume this component to enable file attachments in order to ensure similar functionality and user experience across all the Fiori applications,” writes Chandrasekhar.

Integrate DMS with SAP Enterprise Portal. Karthikeyan Meganathan explains that DMS can be integrated with SAP Enterprise Portal, which can reduce the time it takes for users to access documents. Published in 2017, Meganathan’s article provides a step-by-step tutorial involving the DMS connector for Knowledge Management. The integration requires six steps:

    1. Create Knowledge Management repositories
    2. Create a user group
    3. Assign roles to the user group
    4. Assign users to the user group
    5. Assign the required users to the DMSUser group
    6. Open the Document Explorer, which is an iView you can access through the portal.

 

57 results

  1. Free Excerpt: Questions to Answer Before Starting Your SAP DMS Project

    Reading time: 20 mins

    This is an exclusive chapter from Document Management with SAP DMS, 2nd Edition, by Eric Stajda. It reviews information you need to address before starting your SAP DMS project. This is the foundation to making sure your project will be successful. For more information about the book, visit its page on https://www.insider-books.com/products/56-missing-headline. Before starting your…
  2. Select and Transfer a Time Slice of Data for Testing with SAP Test Data Migration Server 3.0

    Reading time: 35 mins

    The new SAP Test Data Migration Server (TDMS) is an automated solution for creating test systems that can be a real alternative to full-system copies. It can pare down the size of your test system in a variety of ways, the most popular of which is to copy only a time slice of your production…...…
  3. 10 Features of SAP’s Document Management System to Help Improve Organizational Efficiency

    Reading time: 16 mins

    Better understand SAP’s Document Management System (SAP DMS) and take a tour of some of its most useful functionalities. Key Concept SAP’s Document Management System (SAP DMS), which is part of SAP Knowledge Provider, comes as standard functionality when an SAP system is installed. No additional SAP DMS software is needed. It is available from…...…
  4. Optimize SCM Business Processes by Implementing Digital Signatures

    Reading time: 13 mins

    ManagementThe ability to digitally sign and approve documents in an SAP system improves organizational efficiencies as well reducing the amount of paper used, thus saving money and natural resources. Digital signatures are offered in several areas of an SAP system, most notably in Production Planning for Process Industries, quality management, plant maintenance, Document Management System,…...…
  5. Configure and Implement the Document Management System in Your Organization

    Reading time: 11 mins

    SAP Document Management System (DMS) provides a central repository to store and retrieve important digital assets. Using DMS you can maintain and update different versions of documents as well as distribute them quickly for review or approvals. Key Concept SAP’s Document Management System (DMS) is completely integrated with all SAP modules including production planning (PP),…...…
  6. Use SAP Document Management System to Optimize Your Imports Process

    Reading time: 6 mins

    Integrating SAP Document Management System (DMS) with your imports procurement process can save significant time, effort, and resources compared with a completely custom-developed or an out-of-SAP solution. Key Concept International trade is an integral part of many businesses. It is a complex process, requiring a large amount of documentation in areas such as legal, shipment,…...…
  7. Perform Synchronized TDMS Data Reductions for SAP ECC, SAP CRM, and SAP NetWeaver BW

    Reading time: 9 mins

    SAP Test Data Migration Server (TDMS) now has the capability to consistently transfer data to a connected SAP ERP Central Component, SAP Customer Relationship Management, and SAP NetWeaver Business Warehouse application landscape. A non-production landscape built with TDMS maintains the consistency and integration of its source systems and thus delivers significant value for its users…....…
  8. A Step-by-Step Guide for Uploading External Documents to a DMS via DIR

    Reading time: 10 mins

    Kamal Jain demonstrates how to upload external documents onto the SAP Document Management System (DMS) content server via a Document Information Record (DIR) for FI transaction codes FB02 and FB03. Key Concept Normally when you upload a document using transaction codes FB02 or FB03, it would be stored in the SAP database as an object,…...…
  9. 6 Configuration Steps to Integrate the Document Management System (DMS) and SAP Enterprise Portal

    Reading time: 5 mins

    Learn how to integrate the Document Management System (DMS) with the SAP Enterprise Portal to enable users to quickly and easily access documents from the portal, thereby reducing the time spent searching the back end. Key Concept The Document Management System (DMS) connector for Knowledge Management provides several functions that enable you to edit the…...…
  10. What does SAP HANA Live mean for reporting and analytics?

    Reading time: 42 mins

    SAP HANA Live allows users to easily access real-time data using pre-developed calculation views and the SAP BusinessObjects platform. In this Q&A, Rob Frye, Fernando Ibarra Avila, and Lilisee Thao of Comerit Labs answered questions on the deployment, installation, and features of SAP HANA Live. If you missed the chat or need a refresher, you may…...…