Business-to-business communication continues to rely on unstructured or semi-structured documents. These essential documents are often attached to emails or sent through traditional mail, requiring recipients to manually sort, extract data, and start business processes. SAP solutions are designed for efficiency, but manual data entry hinders organizations from fully benefiting from these systems, resulting in lost revenue.

OpenText Intelligent Capture for SAP Solutions enhances efficiency by automating the digitization of SAP-related documents using Machine Learning and a comprehensive invoice knowledge base to improve recognition quality. It learns complex table structures, increasing automation rates with superior data accuracy. By centralizing configurations within SAP, it simplifies process digitization and eliminates manual data entry. The multiphase approach classifies document contexts, such as business partners and regions, and extracts relevant information. It automates the matching process using supporting data like contract numbers and contact details, aligning with master data in SAP. The system offers seamless integration with SAP, enabling full automation within the SAP interface and eliminating the need to switch between windows. A few of its benefits include: Transforming Data Entry with Intelligent Capture: Intelligent Capture transforms the data entry process, eliminating the need for manual input. This advanced technology employs character recognition, word formation, semantic analysis, and geometrical assessment to accurately interpret and process information. Enhanced image processing algorithms further refine the recognition process by adjusting the image and removing visual noise such as speckles and lines that could interfere with character identification. Although character recognition works well for electronic PDFs, contextual understanding and typo correction necessitate sophisticated processing algorithms that can handle fuzzy logic and other extraction methods. Business Context for Efficient Information Extraction: Intelligent Capture employs a multiphase approach to classify document context, such as identifying the business partner and region, ensuring precise information extraction. This contextual awareness simplifies the extraction of critical details like addresses, line items, and headers managed by the business partner. Seamless integration with SAP provides access to historical transactions and related data, enhancing recognition rates and delivering superior results. Leveraging Machine Learning for Data Recognition: The solution features an extensive knowledge base, incorporating data from thousands of invoices across more than 35 countries. This ensures high-quality field and table recognition, regardless of the invoice layout. User feedback and corrections made in SAP continuously refine the recognition process. An intelligent voting algorithm (patent pending) determines whether to rely on the traditional knowledge base or newly learned fields, achieving high recognition quality even with unfamiliar documents. Simplifying Configuration and Automating Processes: Better data quality is crucial for increased automation. Intelligent Capture supports additional information like contract numbers and device serial numbers, automating the matching process with master data in SAP and routing exceptions to specialists. The ease of configuration transforms manual tasks into automated processes. By simply defining relevant fields, the system continuously improves with user and system feedback, integrating directly with OpenText Vendor Invoice Management and OpenText Business Center for SAP Solutions. This integration enhances processing efficiency and report accuracy. Innovation and Control with OCR Technology: OpenText stands out as a provider with complete ownership of the OCR technology stack, allowing for rapid innovation and optimization tailored to customer needs. With over 30 years of experience, Intelligent Capture combines leading OCR technology with patent-pending machine learning algorithms. The solution deploys quickly, enabling immediate document processing, and becomes increasingly intuitive and efficient with each use. Whether dealing with simple header fields or complex multi-page tables, Intelligent Capture ensures successful and automatic recognition of any incoming document.