Mar 16-19, 2026Las Vegas, Nevada, NV
SAP Document Control
Featured Insiders
Upcoming Events
SAPinsider Las Vegas 2026
Related Vendors
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
What Is Document Control?
Document control involves enforcing document management standards and organizing documents, information, and data in a consistent, standardized, and controlled manner. It ensures that documents are available for the necessary users, kept up to date, and contain approved and accurate information. Document control is a function of document management.
Document control includes keeping documents that are generated during a product’s lifecycle secure and consistent throughout the entire lifecycle. Businesses can use a content repository like SAP Document Management System (DMS) to ensure documents are stored in a central location and trackable or “controlled” as they move through the various stages of their lifecycle.
Data control is a significant part of document control and one of the benefits of SAP DMS.
Document management capabilities, including document control, are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
What Does a Document Controller Do?
According to Randstad, an SAP customer and global human resources services leader, sitting at the forefront of remote workforce trends, a document controller is a controller responsible for the timely, accurate, and efficient preparation and management of documents. They control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
Who Needs Document Control?
Document control can provide benefits to any business. It is most commonly implemented in the following:
- Engineering and construction industries
- Businesses where documentation requires frequent modifications or updates
- Companies that hold an ISO 9001 certification
- Businesses where accessing reliable and updated documents is critical for continuity, compliance, or auditing
- Businesses where large amounts of documents are produced or exchanged between entities.
8 results
SAP Documentation: How to turn scattered instructions into a sustainable training setup that drives user adoptionJul 2, 2025 — SAP professionals highlight that inadequate documentation, rather than the software itself, hinders productivity, and this article outlines five strategies to enhance training content and improve user adoption.
6 minute read
The Essential Role of e-Signatures in Modern Business Practices DocusignJul 24, 2024 — The rapid adoption of electronic signature solutions, such as DocuSign, has been driven by the shift to hybrid work environments and the move towards a paperless, digital landscape. E-signatures provide secure and customer-friendly experiences, are legally recognized in most countries, and enhance operational efficiency across various industries. They streamline processes in HR, sales, real estate, and more, reducing manual errors, improving visibility, and accelerating time to revenue. DocuSign’s integration with SAP applications enhances employee productivity by eliminating repetitive tasks and creating templates for frequently used forms. The integration also benefits ERP systems, HR, CRM, and vendor management, ensuring efficient, compliant, and automated workflows.
3 minute read
Automating Information Capture to Improve Data Quality for SAP SolutionsJul 10, 2024 — Business-to-business communication often relies on unstructured or semi-structured documents, requiring manual data entry that hampers the efficiency of SAP solutions and results in lost revenue. OpenText Intelligent Capture for SAP Solutions addresses this by automating the digitization of SAP-related documents using Machine Learning and a robust invoice knowledge base. It learns complex table structures to improve automation rates and data accuracy, centralizes configurations within SAP, and eliminates the need for manual data entry. The system classifies document contexts, such as business partners and regions, and extracts relevant information, automating the matching process with supporting data. Seamless integration with SAP enables full automation within the SAP interface. Key benefits include transforming data entry through advanced character recognition and semantic analysis, leveraging a vast knowledge base for superior recognition, simplifying configuration, and using proprietary OCR technology for rapid innovation and optimization.
2 minute read
Cooper Standard Cuts Cost and Improves Environmental Performance with OpenText™ Extended ECM for SAP® SolutionsJul 5, 2024 — Cooper Standard embarked on an initiative to digitize its extensive paper-based records, transitioning to a centralized electronic document management system. This move aimed to eliminate thousands of paper documents, enhance accessibility, and reduce physical storage needs, while streamlining information flow and cutting costs. Historically, the company faced challenges with scattered paper records and multiple shared drives, which created data silos and compliance risks. To address these issues, Cooper Standard implemented OpenText™ Extended ECM for SAP® Solutions, integrating it with SAP S/4HANA solutions in regional centers of excellence. This new system ensured regulatory compliance, simplified processes, reduced costs, and supported sustainability goals by minimizing paper usage. It provided easy access to comprehensive document histories, aiding in tasks like verifying employment dates and answering warranty questions. Additionally, the digitized records enabled engineers to analyze historical data, improving production processes and reducing waste.
1 minute read
Transforming Agreement Processes in Enterprise PlatformsMar 22, 2024 — SAP users know that partnerships and collaborations are highly important for a business to thrive. Especially for those offering services, signing agreements is a necessary part of operations. Whether for employee onboarding, MSAs, legally binding contracts, procurement RFPs or internal forms, signing an agreement is an important step in these processes. Agreements contain crucial data […]
1 minute read
Webinar On-Demand: Transforming Agreement Management Processes across SAP Products PortfolioAug 24, 2022 — Agreements are part of many SAP applications like ERP (ECC and S/4HANA), SuccessFactors, Ariba, FieldGlass, CX. From sales contracts and offer letters to account openings and invoices, managing any form of agreement process across all these applications can be complex. Fortunately, advances in technology , there are solutions that can help you streamline your agreement management process across SAP technology products. In this webinar, DocuSign, a leader in digital agreement management solutions and a SAP partner, will share key insights into advances in this space, best practices and steps to success.
Attendees will get answers to questions like:
What are the agreement management challenges across SAP products portfolio?
What type of solutions are available to address these challenges?
Why signature integration and management is a critical feature of such solutions?
What are some of the real-world use cases of these solutions?
How does a close partnership with SAP help enhance the solution from DocuSign?
1 minute read
6 Configuration Steps to Integrate the Document Management System (DMS) and SAP Enterprise PortalSep 15, 2017 — Learn how to integrate the Document Management System (DMS) with the SAP Enterprise Portal to enable users to quickly and easily access documents from the portal, thereby reducing the time spent searching the back end. Key Concept The Document Management System (DMS) connector for Knowledge Management provides several functions that enable you to edit the […]
5 minute read