Taking AP Automation from Good to Great with xSuite

With financial uncertainty affecting virtually every business, companies must press every advantage that they can get to stay afloat and surpass the competition. SAP organizations must search for solutions that set them up for success today, as well as into the future.

Many leading companies are looking for automation solutions to execute important tasks with reduced error risk, freeing up their finance professionals to perform other vital work. While this sound good on the surface, not all automaton is the same.

Find the Right Partner

SAP organizations must find an automation partner that ensures their finance functions are in the right hands. This is why many are turning to xSuite.

xSuite offers a comprehensive and robust solution for Accounts Payable (AP) automation, specifically designed to address common challenges faced by companies in inbound invoice processing, particularly for SAP users.

One of the primary advantages of xSuite is its deep and seamless SAP integration, which stands as a critical differentiator from other vendors. The solution is SAP-certified for all key use cases, including Clean Core, SAP S/4HANA (both cloud and on-prem), and NetWeaver, ensuring complete compatibility and reliability.

This deep integration means that invoice data flows directly into SAP without the need for manual re-entry or maintenance in external workflow tools, which prevents inconsistencies and errors. The system’s front-end integrates directly into SAP, eliminating disruptive interface switching and ensuring that workflows remain uninterrupted, even after new SAP updates or migrations.

This strong alignment with SAP technology, including Clean Core compliance which avoids modification of SAP standard code, provides maximum investment protection and makes xSuite a future-proof alternative. It adapts effortlessly to SAP ECC, S/4HANA on-prem, Private Cloud, or Public Cloud environments.

Enhancing Efficiency

xSuite also significantly enhances operational efficiency and reduces costs across AP departments. By automating the entire procure-to-pay process, from purchase order to delivery note to invoice and archiving, it ensures that all invoices, regardless of reception method, are immediately in the system with relevant data extracted and validated.

This automation translates into substantial financial benefits. Companies have reported a 30% reduction in headcount and cost per invoice, improved cycle times from eight to three days, and an increase of 25K to 35K invoices processed per FTE. Moreover, businesses can manage cash more efficiently, quickly identify bottlenecks, and capture significantly more early payment discounts, with one example showing a $2 million increase, up 25%. It also effectively decreases 90+ day aging of invoices, improving monitoring and reducing risk.

Look to the Future

xSuite also stands out for its future-readiness and technological innovation. It is designed with modern SAP technologies in mind, including S/4HANA, SAP BTP, Fiori, and cloud-ready architecture.

This robust foundation means that organizations contemplating cloud migration or an S/4HANA switch can proceed with confidence, as xSuite solutions are built to adapt without issue, overcoming a common pitfall where other solutions might “buckle”. Being one of the few SAP-certified AP solutions on BTP further solidifies its preparedness for evolving technological landscapes.

What This Means for SAPinsiders

SAP systems need SAP solutions. xSuite offers AP automation solutions designed specifically for SAP. This helps ensure accuracy and smoother integration, helping businesses streamline their essential finance operations.

Find solutions for today and tomorrow. xSuite is modular and highly configurable, delivering extensive capabilities as standard that many competitors only offer after costly and complex customization. Key components like approval workflows, escalation handling, invoice ledger, and AI-supported coding are included out of the box, minimizing the need for custom development and saving significant time, money, and stress during implementation

Prioritize partnership over purchases. xSuite emphasizes dedicated customer support and reliability, which are crucial considerations for high-stakes software decisions. They offer an all-in-one service encompassing development, implementation, training, and ongoing support from a single partner.