Streamlining Warehouse Billing with SAP S/4HANA Integration

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Our client faced a significant challenge: inefficiently calculating charges for logistics services provided to their customers.

Solution Offered:

We implemented the standard Warehouse Billing Function within SAP S4/HANA to address this issue.

The Challenge with Outsourced Logistics:

It’s a common practice for companies to outsource logistics or warehouse operations. Service providers charge customers based on the warehouse services rendered. Yet, translating these services into measurable parameters for billing has always been tricky.

Our Approach to SAP Integration:

SAP has developed a seamless solution by integrating Extended Warehouse Management (EWM) with Transportation Management (TM). This integration enables the calculation of warehouse billing based on various factors like stock quantity, packing, and goods movement.

Process Overview:

The process for warehouse billing operates as follows:

Establishing a Forwarding Agreement: In the embedded TM, we create a forwarding agreement detailing the charge types, which is then released to EWM.
Measurement Request: A Warehouse Billing Measurement Request (WBMR) is generated in EWM, referencing the forwarding agreement in TM.
Data Snapshot: EWM takes a snapshot of data to determine the quantity of warehouse services provided.
Billing Measurement: EWM generates a Warehouse Billing Measurement (WBM), which is then shared with TM.
Charge Calculation: TM creates a Forwarding Order and calculates charges using rate tables and a calculation sheet.
Settlement Document Creation: From the Forwarding Order, a Forwarding Settlement Document (FWSD) is produced.
Invoice Generation: The settlement document is transferred to SAP S4 to generate the customer invoice.

Business Benefits:

By leveraging supply chain efficiencies through outsourcing, LSPs can use data from EWM to calculate precise billing with TM’s charge calculation. This results in accurate billing or self-billing, enhancing transparency and trust between service providers and their clients.