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What Is SAP Document Management System?
SAP Document Management System (DMS) is a cross application component that provides document and content management capabilities.
These capabilities are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
Why Is Document Management Important?
Businesses — especially intelligent enterprises — generate significant content during the life cycle of their products. Each phase of a product’s life — from research to supply chain to sales — requires different information to be captured, managed, stored, preserved, and shared. It is important for companies to have a robust solution that can provide efficient management of this information.
Benefits of having a solution like SAP DMS include avoiding redundancy, maintaining data consistency, having an accessible search functionality, as well as version control and automatic classification capabilities.
What Is SAP Document Management System?
SAP Document Management System (DMS) is a cross application component that provides document and content management capabilities.
These capabilities are offered as part of SAP’s enterprise content management application, SAP Extended Enterprise Content Management by OpenText.
Several vendors provide DMS solutions that integrate with Docusign to provide document management capabilities.
Icertis offers Icertis Contract Intelligence, a contract management solution that includes a document management component.
Why Is Document Management Important?
Businesses — especially intelligent enterprises — generate significant content during the life cycle of their products. Each phase of a product’s life — from research to supply chain to sales — requires different information to be captured, managed, stored, preserved, and shared. It is important for companies to have a robust solution that can provide efficient management of this information.
Benefits of having a solution like SAP DMS include avoiding redundancy, maintaining data consistency, having an accessible search functionality, as well as version control and automatic classification capabilities.
DMS Key Considerations
DMS in SAP S/4HANA Cloud. According to Anupama Chandrasekhar, the author of an SAP blog post published in 2019, SAP S/4HANA Cloud provides a repository to store content. In her blog, Chandrasekhar covers SAP DMS from the perspective of SAP S/4HANA Cloud, and provides some information from an on-premise perspective.
SAP S/4HANA Cloud provides two main DMS offerings: a “Manage Documents” application and an “Attachment Service” reuse component. Chandrasekhar explains that the “Manage Documents” is a standard Fiori application within SAP S/4HANA Cloud that supports versioning. It contains machine learning-based automation for classifying documents.
The “Attachment Service” is a UI component that allows users to attach documents to a business object at the header and item level. “All leading applications (business objects) mandatorily consume this component to enable file attachments in order to ensure similar functionality and user experience across all the Fiori applications,” writes Chandrasekhar.
Integrate DMS with SAP Enterprise Portal. Karthikeyan Meganathan explains that DMS can be integrated with SAP Enterprise Portal, which can reduce the time it takes for users to access documents. Published in 2017, Meganathan’s article provides a step-by-step tutorial involving the DMS connector for Knowledge Management. The integration requires six steps:
-
- Create Knowledge Management repositories
- Create a user group
- Assign roles to the user group
- Assign users to the user group
- Assign the required users to the DMSUser group
- Open the Document Explorer, which is an iView you can access through the portal.
62 results
10 Features of SAP’s Document Management System to Help Improve Organizational EfficiencySep 2, 2011 — Better understand SAP’s Document Management System (SAP DMS) and take a tour of some of its most useful functionalities. Key Concept SAP’s Document Management System (SAP DMS), which is part of SAP Knowledge Provider, comes as standard functionality when an SAP system is installed. No additional SAP DMS software is needed. It is available from […]
16 minute read
Free Excerpt: Questions to Answer Before Starting Your SAP DMS ProjectJul 10, 2013 — This is an exclusive chapter from Document Management with SAP DMS, 2nd Edition, by Eric Stajda. It reviews information you need to address before starting your SAP DMS project. This is the foundation to making sure your project will be successful. For more information about the book, visit its page on https://www.insider-books.com/products/56-missing-headline. Before starting your […]
20 minute read
Select and Transfer a Time Slice of Data for Testing with SAP Test Data Migration Server 3.0Jan 15, 2009 — The new SAP Test Data Migration Server (TDMS) is an automated solution for creating test systems that can be a real alternative to full-system copies. It can pare down the size of your test system in a variety of ways, the most popular of which is to copy only a time slice of your production […]
35 minute read
Optimize SCM Business Processes by Implementing Digital SignaturesJul 27, 2012 — ManagementThe ability to digitally sign and approve documents in an SAP system improves organizational efficiencies as well reducing the amount of paper used, thus saving money and natural resources. Digital signatures are offered in several areas of an SAP system, most notably in Production Planning for Process Industries, quality management, plant maintenance, Document Management System, […]
13 minute read
Configure and Implement the Document Management System in Your OrganizationJun 15, 2012 — SAP Document Management System (DMS) provides a central repository to store and retrieve important digital assets. Using DMS you can maintain and update different versions of documents as well as distribute them quickly for review or approvals. Key Concept SAP’s Document Management System (DMS) is completely integrated with all SAP modules including production planning (PP), […]
11 minute read
Use SAP Document Management System to Optimize Your Imports ProcessJan 20, 2014 — Integrating SAP Document Management System (DMS) with your imports procurement process can save significant time, effort, and resources compared with a completely custom-developed or an out-of-SAP solution. Key Concept International trade is an integral part of many businesses. It is a complex process, requiring a large amount of documentation in areas such as legal, shipment, […]
6 minute read
Compliance Made Simple: How Light DMS Keeps Your Documents Secure and Audit-Ready?Nov 13, 2025 — Meet Light DMS — a fully integrated, lightweight document management solution built on SAP S/4HANA and the SAP Business Technology Platform. It centralises document storage, enforces role-based access, tracks version and change-history, links records to transactions, and lets you go into audit mode with minimal headache — compliance made simple
4 minute read
Perform Synchronized TDMS Data Reductions for SAP ECC, SAP CRM, and SAP NetWeaver BWOct 6, 2011 — SAP Test Data Migration Server (TDMS) now has the capability to consistently transfer data to a connected SAP ERP Central Component, SAP Customer Relationship Management, and SAP NetWeaver Business Warehouse application landscape. A non-production landscape built with TDMS maintains the consistency and integration of its source systems and thus delivers significant value for its users. […]
9 minute read
A Step-by-Step Guide for Uploading External Documents to a DMS via DIRJul 1, 2014 — Kamal Jain demonstrates how to upload external documents onto the SAP Document Management System (DMS) content server via a Document Information Record (DIR) for FI transaction codes FB02 and FB03. Key Concept Normally when you upload a document using transaction codes FB02 or FB03, it would be stored in the SAP database as an object, […]
10 minute read
6 Configuration Steps to Integrate the Document Management System (DMS) and SAP Enterprise PortalSep 15, 2017 — Learn how to integrate the Document Management System (DMS) with the SAP Enterprise Portal to enable users to quickly and easily access documents from the portal, thereby reducing the time spent searching the back end. Key Concept The Document Management System (DMS) connector for Knowledge Management provides several functions that enable you to edit the […]
5 minute read