Top 2025 trends to shape data and document archiving
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Key Takeaways
⇨ The ongoing migration to cloud-native architectures will accelerate in 2025, compelling organizations to modernize their archiving systems and leverage hybrid models for improved data management.
⇨ AI is poised to transform data and document archiving by enabling advanced analytics, but organizations must maintain compliance and protect sensitive information as they integrate AI solutions.
⇨ As new regulations tighten, companies must adopt robust archiving solutions that emphasize compliance, security and the Zero Trust model.
The cloud versus on-premise debate still lingers but with progressive migrations to cloud and SAP S/4HANA expected to continue taking shape in 2025, this directly impacts archiving processes within organizations. Even more, the gradual shift is pressing companies to reassess their data and document management strategies, including archiving and adapting existing solutions to satisfy the demands of compliance and increased performance.
Hearing from digital archive specialist for data and documents, KGS Software GmbH, the company envisions that the new year will bring several archiving trends:
Cloud-native architectures and containerization
As businesses continue to modernize their IT strategies, the adoption of cloud-native solutions is on the rise. Companies are increasingly embedding their archiving systems directly within cloud platforms or leveraging hybrid models as a transitional step. This trend is set to accelerate in 2025, with greater integration expected across popular cloud providers such as Microsoft Azure, Google Cloud and AWS.
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In tandem with this shift, the role of containerization in managing SAP applications and archiving processes is becoming more prominent. Technologies like Docker are driving this evolution by enabling more flexible and scalable archive management. As a result, organizations are better equipped to handle growing data demands and streamline their digital transformation efforts.
Green light for AI – with due caution
AI is transforming the field of data and document archiving. By enabling advanced analysis of both structured and unstructured data, AI has the potential to revolutionize how organizations extract insights from their archives. These archives, often filled with untapped data assets, can become valuable resources for analytics when paired with the right software tools.
Despite its potential, the integration of AI into archiving comes with significant compliance considerations. While AI allows for more seamless access to archived data, it’s essential to safeguard sensitive information and ensure regulatory requirements are met. Looking ahead to 2025, kgs projects that organizations with expertise in SAP systems and cutting-edge knowledge will have a competitive edge. These companies will be better positioned to introduce early AI-driven archiving solutions, capturing quick wins and demonstrating the tangible benefits of AI-powered data management.
Compliance remains non-negotiable
The landscape of data protection is shifting as new international and national regulations impose stricter compliance requirements. Businesses must adopt archiving solutions that ensure secure, long-term data retention aligned with these heightened standards. SAP archives, in particular, need to be designed with these compliance demands in mind.
At the same time, the growing threat of cyberattacks is driving a shift toward the Zero Trust security model in archiving practices. Zero Trust operates on the principle that no user or system, regardless of origin or reputation, is automatically trusted. Every access attempt is verified, ensuring a higher level of security for archived data. This approach is set to become a critical component of modern archiving strategies as organizations prioritize both data protection and regulatory compliance.
The marriage of SAP and SharePoint
The demand for centralized archival platforms that consolidate data from multiple sources is also expected to surge in 2025. Such platforms enable unified oversight of archived information, making it easier for organizations to meet regulatory standards and maintain operational efficiency. This seamless integration of SAP and SharePoint not only optimizes document retrieval but also strengthens governance, data security and process transparency.
The growing emphasis on integrated platforms reflects a broader shift toward more holistic data management strategies. As businesses prioritize secure, efficient and compliant data access, the convergence of SAP, SharePoint and similar systems will play a pivotal role in shaping future archiving practices.
While it might look like data and document archiving developments are relatively standardized and slow-moving on the surface, in line with the change in the enterprise technology landscape, organizations strive to incorporate the same established principles of the technology space including containerization, AI use, zero trust approach and centralized platform approach.
