SAP data archiving: an introduction

⇨ Data and document archiving is essential for managing inactive data, ensuring regulatory compliance, and protecting against unauthorized access, benefiting both physical and digital records.

⇨ SAP data archiving is crucial for organizations using SAP S/4HANA as it helps reduce data storage needs, enhances system performance, and contributes to environmental sustainability by saving energy.

⇨ KGS Software GmbH specializes in simplifying the SAP archiving process through its tia® Content Server, which utilizes standard SAP interfaces for efficient and legally compliant data management.

Data and document archiving involves storing inactive documents or data for long-term preservation, allowing users to still access this data as and when needed. Archiving can include both physical and digital records and can be done by a single user or an entire organization.

As databases continue to grow, archiving can preserve space both in offices and on servers, help maintain historical records, ensure compliance with data retention and privacy regulations as well as ensuring that all data is accounted for and protected from unauthorized access.

For organizations that have migrated to SAP S/4HANA, after embarking on the journey many have found that SAP’s content server is not actually suitable for the long-term management of large quantities of documents in a legally compliant way.

Within SAP systems, databases can expand rapidly. Despite continual increases in memory by SAP basis, performance can still decline. In the long-term, only data archiving can effectively reduce the amount of data stored online in the database.

SAP data archiving can have many benefits for an organization such as reducing data storage needs, avoiding the saturation of S/4HANA memory, enhancing reaction times and system performance, reduced migration times as well as environmental benefits also. This is as less data requires less storage which can lead to energy savings.

KGS Software GmbH, a digital archive specialist, can make an organization’s SAP archiving experience a whole lot easier with its specialized solutions, dedicated to simplifying the archiving process. Data and documents from SAP and other applications are migrated and archived using efficient software. Since 2020, KGS has been consolidating all product modules under the brand “tia®” with a unified vision of the intelligent document archive.

As a storage solution designed for efficient archiving, KGS’ tia® Content Server facilitates the legal archiving of documents, data and print lists using SAP standard interfaces such as ArchiveLink, the cloud-optimized standard CMIS for SAP BC-ILM and SAP S/4HANA. The archiving process encompasses creating archiving data, removing datasets from the database, and storing archive data in the tia® Content Server.

Regular SAP data archiving is an important practice for organizations aiming to stay efficient, agile and environmentally conscious. SAP data archiving offers concrete benefits from saving cost and storage to enhanced performance and when archiving vast amounts of data turn to specialists with dedicated solutions, like the ones created by KGS Software.