Enhancing Data Management for Financial Institutions

⇨ PBS ContentLink provides an integrated solution for SAP users, enabling secure archiving of sensitive financial documents like contracts and invoices, while maintaining accessibility within existing workflows.

⇨ The solution ensures regulatory compliance by employing audit-proof storage and WORM technology, which protects archived documents from unauthorized alterations, thereby mitigating risks associated with non-compliance and legal challenges.

⇨ Automating document retention schedules through PBS ContentLink reduces administrative burdens and minimizes human error, while also offering cost-effective storage management by offloading older documents to lower-cost archive or cloud storage systems.

Financial institutions using SAP systems today often face the challenge of managing large volumes of sensitive data while adhering to strict compliance requirements. An example of a solution that can address these challenges is PBS ContentLink, designed for information lifecycle management. Solutions like this are increasingly important for finance teams needing to securely archive documents, meet regulatory demands, and maintain efficient system performance.

PBS ContentLink’s integration with SAP systems, such as SAP ERP and SAP S/4HANA, allows users to archive documents like contracts and invoices directly from existing workflows. For finance teams, this means archived data remains accessible within the familiar SAP environment, ensuring a smooth user experience. The ability to access both live and archived data quickly is particularly beneficial in the financial sector, where timely document retrieval is often critical for audits and compliance reporting.

Regulatory compliance is a major concern for financial institutions, with regulations such as GDPR, Sarbanes-Oxley (SOX) and SEC Rule 17a-4 mandating the secure retention of documents for extended periods. Solutions like PBS ContentLink address this by offering audit-proof storage. Using write-once, read-many (WORM) technology, ContentLink ensures that archived documents cannot be altered or deleted without proper authorization, providing the level of document integrity needed for audit processes and legal inquiries. For finance teams, this is crucial in reducing the risk of non-compliance, penalties and legal challenges.

PBS ContentLink automates the management of document retention schedules, which is vital for financial organizations managing a variety of legal requirements. For instance, GDPR requires personal data to be retained only for as long as necessary, while SEC Rule 17a-4 mandates broker-dealers to retain records for several years in an unalterable format. Automating these retention and deletion processes helps reduce the administrative burden on teams and minimizes the risk of human error in compliance management.

A key benefit of PBS ContentLink for SAP users in the finance sector is its support for cost-effective storage management. As financial institutions generate increasing amounts of data, storing everything within primary SAP systems can become costly and inefficient. ContentLink offers an alternative by offloading older documents to lower-cost archive or cloud storage systems, while still ensuring quick access when needed.

For financial institutions relying on SAP systems, solutions like PBS ContentLink help address the critical challenges of data management and regulatory compliance. With its integration into SAP workflows, audit-proof storage and cost-effective document archiving, ContentLink is an example of how organizations can manage their sensitive data more efficiently.