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What is SAP Digital Signature?
With electronic signatures (e-signatures) often now having the same legal status as a handwritten signature, organizations need to ensure that they provide digital signature solutions that comply with the appropriate laws and regulations applicable to each party. There is also an expectation that these solutions offer support for ad hoc use cases, flexible workflows, integration with commercial business applications, as well as support for custom applications.
What is SAP Digital Signature?
With electronic signatures (e-signatures) often now having the same legal status as a handwritten signature, organizations need to ensure that they provide digital signature solutions that comply with the appropriate laws and regulations applicable to each party. There is also an expectation that these solutions offer support for ad hoc use cases, flexible workflows, integration with commercial business applications, as well as support for custom applications.
SAP’s digital signature solution, called SAP Signature Management by DocuSign, provides electronic signature capabilities so that people inside and outside an organization to electronically access, sign, and send documents anywhere and on any device. This is a software-as-a-service solution that uses a cloud deployment which facilitates connection from any web browser, and comes with built in connections to most SAP applications.
Further Resources for SAPinsdiers
Optimize SCM Business Processes by Implementing Digital Signatures. Digital signature functionality is designed to reduce the number of printed documents that need to be signed, and to facilitate the completion of signed documents when the parties involved are unable to physically exchange documents. Digital signatures can do everything from confirm decisions within the quality management module of an SAP ERP system, validate shift reports in the plant maintenance module, or confirm process parameters. This article discusses how an organization can configure and implement digital signatures within their SAP systems.
Inside a Multi-Phased SAP Digitization Journey. Varian Medical Systems recently underwent a significant digitization journey. One of the key components of this was converting from handwritten to digital signatures within their engineering change management solution. Varian used a SAP PLM component called SAP Engineering Change Management in order to revamp and automate the engineering change process. This was critical because, as a medical company, they needed to make sure that, for any kind of engineering change, the necessary approvals and signatures are in place. This reflects the importance of digital signature solutions to streamlining day to day processes.
Demystify Digital Signature Configuration for Faster Approvals. Digital signatures allow people to send documents electronically, reducing the time and saving money in many instances. But to ensure that digital signatures on documents are authentic and secure, it’s important to ensure that everything is configured correctly in SAP Solution Manager. This article walks through the configuration process and explains how organizations can set up electronic signing in less than 10 steps.
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Wieland’s Accelerated Digital Transformation with SAP + DocusignAug 14, 2024 — The Wieland Group, a leader in copper and copper alloy products, sought to streamline its contract management processes as part of a broader digital transformation strategy. In 2021, they established a Digital Transformation Unit to modernize operations and enhance efficiency across the company. Faced with operational inefficiencies due to manual contract processes, Wieland partnered with Docusign to implement SAP Signature Management, successfully digitizing and optimizing these workflows. The integration resulted in substantial efficiency gains, reducing agreement turnaround times from days to hours and significantly cutting down the manual effort required. This digital transformation, beginning with the legal department and expanding to other areas like sales, finance, HR, and purchasing, not only improved operational efficiency but also contributed to sustainability efforts. Docusign's integration with SAP systems played a crucial role, transforming contract management into a seamless, automated workflow solution across the enterprise.
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The Essential Role of e-Signatures in Modern Business Practices DocusignJul 24, 2024 — The rapid adoption of electronic signature solutions, such as DocuSign, has been driven by the shift to hybrid work environments and the move towards a paperless, digital landscape. E-signatures provide secure and customer-friendly experiences, are legally recognized in most countries, and enhance operational efficiency across various industries. They streamline processes in HR, sales, real estate, and more, reducing manual errors, improving visibility, and accelerating time to revenue. DocuSign’s integration with SAP applications enhances employee productivity by eliminating repetitive tasks and creating templates for frequently used forms. The integration also benefits ERP systems, HR, CRM, and vendor management, ensuring efficient, compliant, and automated workflows.
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Docusign Announces New Connector for SAP Ariba SolutionsJun 6, 2024 — Businesses frequently face issues such as delayed transactions, cumbersome signup processes, and financial losses from vendors failing to meet contractual obligations, often due to outdated agreement management practices reliant on traditional tools like word processors and emails. These inefficiencies hinder the drafting, negotiating, and organization of contracts, particularly in procurement sectors where challenges like limited contract visibility and inefficient approval processes prevail. To address these issues, Docusign, a leader in Contract Lifecycle Management (CLM), has partnered with SAP to innovate solutions that streamline source-to-pay workflows. They have introduced the Docusign Connector for SAP Ariba, launching globally this September. This tool, built on the Docusign IAM platform, enhances collaboration, automates tasks, and integrates with SAP systems to speed up the source-to-pay agreement process. It enables easier creation and integration of vendor agreements and management of workflow tasks across Docusign and SAP Ariba platforms, ultimately enhancing the operational efficiency and experience for all stakeholders involved.
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SAP Security Patch Day June 2023: Cross-Site Scripting Takes Center StageJun 30, 2023 — In June, SAP released thirteen new and updated patches, with four of them categorized as High Priority Notes. The main focus of these patches was on addressing Cross-Site Scripting (XSS) vulnerabilities in various components. Eight notes specifically targeted XSS vulnerabilities, while two High Priority Notes (#3326210 and #3324285) focused on the SAPUI5 component. Additionally, Onapsis Research Labs assisted in mitigating a vulnerability in the Transport Management System.
One of the new High Priority Notes (#3324285) addressed a Stored Cross-Site Scripting (Stored XSS) vulnerability in UI5 Variant Management. This vulnerability had a CVSS score of 8.2 and could potentially compromise the confidentiality, integrity, and availability of the application. The second new High Priority Note (#3301942) addressed the connection between SAP Plant Connectivity and Production Connector for SAP Digital Manufacturing, with a CVSS score of 7.9. Without a valid JSON Web Token (JWT), the integrity and integration of these components could be compromised.
Two previously released High Priority Notes also received updates. SAP Security Note #3326210 addressed an Improper Neutralization vulnerability in the sap.m.FormattedText SAPUI5 control, which could be exploited for phishing attacks. The update included minor changes and added support for SAP NetWeaver 7.58. SAP Security Note #3102769, on the other hand, addressed a critical Cross-Site Scripting vulnerability in SAP Knowledge Warehouse. The note provided a workaround that involved deactivating the vulnerable component.
In addition to the High Priority Notes, several Medium Priority SAP Security Notes were released, with six of them addressing Cross-Site Scripting vulnerabilities. Updates were also provided for previously released notes, such as SAP Security Notes #3319400 and #3315971. Users were advised to consider the completeness of the fix for Note #3315971 in SAP CRM and implement SAP Security Note #3322800. Other Cross-Site Scripting vulnerabilities were addressed in SAP CRM Grantor Management, SAP Enterprise Portal, and Design Time Repository.
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Sasol Chose bioLock to Protect their SAP FinancialsMar 3, 2023 — Sasol, a South African chemical, and energy company updated its SAP payment processes with bioLock, a software solution that secures access via biometric authentication. This process was implemented at Sasol by Linx/AS Africa.
With bioLock, product benefits include the ability to be configured in a way that protects fields and functions in the SAP system, only granting access particular people and functions. The latest bioLock MFA4SAP fraud prevention, compliance, and accountability solution will protect any function inside SAP with multiple authentication factors (MFA), including biometrics.
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Do I Really Need an SAP SECOPS Program?Nov 29, 2022 — Companies may not believe that an SAP SECOPS program is necessary, but there may be more factors at play than they considered. In this article, SAPinsider Bill Oliver will walk you through some of the key considerations that SAP users must make when setting up their overall security plan.
Some organizations that simply having their SECOPS team monitor their current system infrastructure is sufficient. However, it is worth considering what level of expertise your team has with SAP itself. SAP systems require different security considerations and protocols in the event of a breach.
Oliver will highlight some of the more high-profile types of breaches and vulnerabilities relating to SAP systems that are known to the public. Once the need for an SAP-dedicated SECOPS program is in place, a good place to start is the NIST Cybersecurity Framework. This guidance will allow your organization to manage and reduce risk.
5 minute read