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What Is Data Archiving?
Data archiving is the process of identifying data that is no longer active or infrequently used and moving it out of production systems into a separate storage device for long-term storing. Data archiving is sometimes referred to as enterprise information archiving, or EIA.
A business may conduct data archiving to meet compliance or information governance requirements, lawsuit management, reduce storage load and costs, or for reasons related to business intelligence.
Today, data’s value potential has increased, and businesses see strategic advantage in having a sound data archiving strategy. They are looking beyond compliance and organizational requirements as drivers of their data archiving strategy to opportunities for gaining competitive insights, reducing costs, and improving performance.
SAP provides SAP Data Archiving service, formerly called SAP Cloud Platform Data Archiving. SAP Data Archiving service runs on SAP Business Technology Platform and offers blocking and archiving capabilities for business data to reduce total cost of ownership.
Many vendors and consulting firms support data archiving. For example, Accenture has developed a data archiving approach which the company applied internally when it needed to migrate its archiving solution from on-premise to the cloud.
And Auritas provides tools that support data archiving, including Archive Scheduling Manager and SAP Data Archiving Tool.
What Is Data Archiving?
Data archiving is the process of identifying data that is no longer active or infrequently used and moving it out of production systems into a separate storage device for long-term storing. Data archiving is sometimes referred to as enterprise information archiving, or EIA.
A business may conduct data archiving to meet compliance or information governance requirements, lawsuit management, reduce storage load and costs, or for reasons related to business intelligence.
Today, data’s value potential has increased, and businesses see strategic advantage in having a sound data archiving strategy. They are looking beyond compliance and organizational requirements as drivers of their data archiving strategy to opportunities for gaining competitive insights, reducing costs, and improving performance.
SAP provides SAP Data Archiving service, formerly called SAP Cloud Platform Data Archiving. SAP Data Archiving service runs on SAP Business Technology Platform and offers blocking and archiving capabilities for business data to reduce total cost of ownership.
Many vendors and consulting firms support data archiving. For example, Accenture has developed a data archiving approach which the company applied internally when it needed to migrate its archiving solution from on-premise to the cloud.
And Auritas provides tools that support data archiving, including Archive Scheduling Manager and SAP Data Archiving Tool.
Data Archiving vs. Backup
Data archiving makes it much easier to index and retrieve specific information. Data archiving allows for the data to remain active and accessible.
A backup, on the other hand, provides a snapshot of the entire system, making it nearly impossible to separate out and move specific data.
Case Study: Nexeo Solutions’ Data Archiving Strategy Ensures Security and Improves Performance
For Nexeo Solutions, an independent chemicals, plastics, and environmental services distribution company, a data archiving project was the second piece of a significant and phased data management journey.
Following a separation from its parent company, Nexeo Solutions undertook a two-part data management project: separate its data from the parent company and archive the data.
Nexeo used a carve-out application to break down the overall data archiving exercise into two distinct phases. The first phase consisted of mass archiving related transactional data that the solution selected according to conditions the company required.
The second phase was a master data carve-out, which increased the complexity of the project. A significant contributor was the company code, which was shared by Nexeo Solutions and the parent company.
Nexeo’s data archiving project concluded in September 2017, resulting in successfully carving out 91% of targeted customers, 88% of targeted vendors, and 72% of targeted materials. The company also achieved a 500GB reduction in the size of its database.
24 results
Key Considerations for Decommissioning SystemsNov 15, 2023 — Though it is an important process, systems decommissioning is frequently an afterthought when it comes to the transition to SAP S/4HANA. Companies should plan for this eventual necessity as a key part of their digital transformation. It is important to have a decommissioning roadmap as part of a transformation plan. In this article, we will review seven key capabilities an SAP decommissioning solution should have, and how companies can find one that fits. We will also highlight the importance of having a decommissioning roadmap as part of an SAP S/4HANA transformation.
2 minute read
Overcoming Data Archiving Pain Points with ArchiveHubNov 15, 2023 — Data is the lifeblood of any business, but as companies grow and evolve, many have to archive older data to make room for new systems. The SAPinsider 2023 Data Management Strategies research report found that in 2022, 15% of respondents said they used data archiving tools. By 2023, that figure more than doubled to 35%.
This can lead to several key issues. Even though archived data is technically accessible, users may struggle with delays, access and permission issues, compatibility problems, and loss of context. To help address these pain points, ArchiveHub offers its ArchiveHub Archive Data Reporting for S/4HANA solution. The solution utilizes the high-performance, in-memory HANA database to help efficiently manage the ever-growing volume of archived data.
In this article, we will take an in-depth look at some of the main issues with archived data, and how ArchiveHub helps to address them.
2 minute read
Data Archiving and DecommissioningMar 14, 2023 — Data is the most valuable asset of any company, and that is doubly true for the data that is in SAP systems. But as organizations transform their systems to better meet today’s needs, there will inevitably be legacy systems that must be decommissioned as new solutions are deployed. Managing the data that is in those legacy systems can be a major challenge for organizations that need to ensure they comply to changing regulations around data privacy, residency, and sovereignty especially as they look to reduce the volume of data moved into new solutions.
o In addition to the increasing volume of data that organizations are collecting is the need to archive and manage that data in a way that is both compliant and efficient.
o Data privacy, residency, and sovereignty are questions that must be answered for current systems as well as any data archives.
o An archiving and decommissioning strategy is a major asset for any organization running legacy systems or for those moving to SAP S/4HANA.
7 minute read