Real-Time Access to Archived Data for Effective Business Operations with PBS

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Key Takeaways

⇨ Many organizations initiate data archiving for their SAP data to enhance transaction response times and decrease IT operational costs.

⇨ However, end-users' concerns about losing access to critical data can hinder or completely stop data archiving projects.

⇨ Organizations leveraging SAP systems must consider several key factors to enhance their data accessibility without compromising on compliance and user experience.

Many organizations initiate data archiving for their SAP data to enhance transaction response times and decrease IT operational costs. However, end-users’ concerns about losing access to critical data can hinder or completely stop data archiving projects. Ensuring seamless access to vital archived data in real-time is crucial for decision-making and operational efficiency. Organizations leveraging SAP systems must consider several key factors to enhance their data accessibility without compromising on compliance and user experience. Below are four critical steps that can transform how end-users interact with archived data and drive business success.

Ensuring Real-Time Access to Archived Data: Organizations currently using SAP Data Archiving recognize the importance of maintaining real-time access to both online and detailed archived data and acknowledge that comprehensive access to detailed historical data is crucial for business operations such as audit and compliance. A successful SAP data archiving strategy must start with a clear and comprehensive plan for how end-users will access the archived data they need in real-time to effectively operate their business. This involves ensuring that data management processes are streamlined and integrated into the daily operational workflows, allowing for immediate access to necessary historical data without delays.

Establishing an End-User Approval Process: IT departments are continuously working to enhance SAP end-user productivity and simultaneously address their data volume management challenges. To ensure that a data archiving project will be successful, end-user involvement is a critical element. End-users can provide significant inputs regarding business operations and the impact of archiving data to their daily activities.

Creating a Testing and Certification Environment: Before deploying an archiving solution, it is essential to conduct testing in an environment that mirrors the actual production SAP environment. This approach confirms that all functional aspects of retrieving archived data operate as anticipated and that end-users can access archived data in real-time without requiring supplementary training. Utilizing a test and certification environment not only allows end-users to test their access and fully understand how they can retrieve archived data, but these environments also facilitate a smoother transition and ensure that archiving operations fulfill all user requirements before they become operational.

Selecting the Right Software Tools: The choice of software tools is critical in facilitating seamless access to detailed archived data.  Many SAP customers select PBS Software “add-on” solutions to retrieve detailed or “line-item” data that has been archived. Indeed, many companies are reluctant to archive unless they can retain discrete data element resolution of their archived business data – such detailed resolution of archived data is made possible through the use of PBS Software add-on solutions.

Many organizations turn to PBS Software Americas (PBSSA), a wholly-owned subsidiary of PBS Software GmbH, which specializes in providing consulting and professional services tailored to develop a data archiving project plan, and the creation of test and certification data archiving operations, including assistance with production system implementation. PBSSA has the project experience and technical skills to address the four key factors described above and helps ensure that end-users realize the benefits of seamless access to essential business data.

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