Operationalizing our Contracts at Air Canada: How we Achieve Compliance and Capitalize on our Savings Using Ariba

At Air Canada, our strategic procurement team’s purpose is to employ a disciplined approach to procurement with the aim of obtaining best value for goods and services. We work with various stakeholders to help them through competitive sourcing, drafting, and executing of their contracts. Without a robust procurement tool, we were not able to tie any of our contracts to the actual invoices that were being submitted against those contracts. When we implemented Ariba Contracting & Buying & Invoicing, we were able to leverage the contract compliance feature and begin operationalizing our contracts to ensure compliance against negotiated rates and leverage the savings we achieved.

• Integrated a full end to end process between sourcing/contracts and buying/invoicing
• Leveraged the Ariba contract pricing terms document that allows the pre-coding of line items with all relevant accounting information (GL, Cost Centre, etc….)
• Took advantage of the 3-way match capability reducing the manual effort for invoice matching/approving
• Visibility of spend accumulating against contracts while being able to notify when nearing contract limits

Pamela Zaravinos has been a Procurement professional for over 10+ years. She began her career in Supply Chain as a buyer and moved over to the strategic procurement area as she expanded her knowledge and expertise. She has been at Air Canada for the past 6 years starting off managing the corporate credit card program within the Strategic Procurement group. With experience implementing procurement technology in her past roles, she joined the procurement transformation COE team and lead the Ariba P2P implementation as a functional SME. She now manages the Procurement Operations team and is leading the P2P enablement efforts at Air Canada.

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