Many users set default values for their FI transactions using transaction FB00 - Accounting Editing Options. However, not all settings for FI/CO transactions are available here. In this article, I'll show you other ways to find and set default values for parameters. I'll also introduce you to some "hidden" parameters.
Many users set default values for their FI transactions using transaction FB00 – Accounting Editing Options. However, not all settings for FI/CO transactions are available here. In this article, I’ll show you other ways to find and set default values for parameters. I’ll also introduce you to some “hidden” parameters.
Then you’ll be able to answer questions your users may ask, such as, “Why do I have to fill in the controlling area pop-up every time I log on, when I only use one controlling area?” or “Wouldn’t it be great if the special G/L checkbox for FBL5 was always on?”
(For more information about default values set via FB00, see Table 1 in the sidebar, “Non-Hidden Parameter IDs.” Table 2 is a list of common parameter IDs.)
Non-Hidden Parameters IDs
The transaction FB00 actually sets a user’s parameter IDs behind the scenes. Table 1 shows a list of the parameter IDs set via FB00. Although they are not hidden parameter IDs, I included them so that if you look in your user profile and see these values, you know where they are coming from. Table 2 shows some common parameter IDs that users may find useful to set up as default values.
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AVE
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FI: entry template for payment advice items
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AVZ
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FI: line layout for displaying payment advice line items
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DAV
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Display variant for list displays (customer)
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FBA
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FI: Find documents in document archive if not in database
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FBZ
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FI: Line layout variant for posting document — doc.overview
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FKM
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Financial acctng: acct assignment model for pmnt differences
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FO2
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Accounting options / part 2
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FOP
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Financial accounting options
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FR1
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FI: credit management line layout overview
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FR2
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FI: credit management sort variant
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FZ1
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FI: invoice/credit memo fast entry line layout
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FZ2
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FI: G/L account items fast entry line layout
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FZ5
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FI: document parking fast entry (g/l accts) line layout
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KAV
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Display variant for list displays (vendor)
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KME
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FI account assignment model: screen template variant
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LLD
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FI: customer posting with clearing line variant
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LLK
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FI: vendor posting with clearing line variant
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LLS
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FI: G/L account posting with clearing line variant
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LLV
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FI: display or change document line variant
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LZE
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FI: payment proposal line variants (line items)
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LZV
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FI: payment proposal line variants (overview)
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REF
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Reference number
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SAV
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Display variant for list displays (G/L account)
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Table 1 Parameter IDs set via FB00
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AFB
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FI-AA: depreciation area
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AFP
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FI-AA: chart of depreciation
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AN1
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Main asset number
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AN2
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Asset sub-number
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ANK
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Asset class
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BAR
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Document type
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BUK
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Company code
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CAC
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Controlling area
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EKO
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Purchasing organization
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ERB
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Operating concern
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FWS
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FI-SL transaction currency
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GGC
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FI-SL additional currency
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GJA
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FI-AA: Fiscal year
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GJB
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Report Writer: report group
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GJR
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Fiscal year
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GLN
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FI-SL ledger
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GLU
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FI-SL user table
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GSB
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Business area
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GVS
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FI-SL version
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KOS
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Cost center
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KPL
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Chart of accounts
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KUN
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Vendor
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MKL
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Material
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SAK
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G/L account
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SPA
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Division
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VGA
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CO-PA record type
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VKO
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Sales organization
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VTW
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Distribution channel
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WHR
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Currency
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WRK
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Plant
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Table 2What Are Parameter IDs?
Parameter IDs are fields R/3 uses to remember values the user has already entered in the system. For example, you may have entered a journal using transaction FB01. The first time you do this, you are required to enter a company code. The second time, R/3 remembers the company code you used the last time. To do this, it uses parameter IDs. You may notice that R/3 remembers your values during a single SAP session, but may not remember them when you log on again.
Users can set their own default values for parameter IDs via transaction SU3 or menu path System>User>Own data>Parameters (press tab). (see Figure 1.) Setting default values this way means R/3 remembers what value you want each time you log on, rather than having to enter a company.
Figure 1
Parameter ID settings in user's own data screen via transaction SU3
How to Find Parameter IDs
For any field, you can press F1 and click on Technical info to find out if it has a parameter ID. Toward the bottom of the popup (Figure 2), you see a field marked Parameter ID. The parameter ID is a property of the data element. Once you have found a parameter ID with this method, you can set a default value in your user profile using transaction SU3. R/3 remembers it the next time you log on.
Figure 2
Parameter ID value found in the technical info help pop-up
Hidden Parameter IDs
Sometimes if you press F1 to find the parameter ID, no value appears and there is no place in FB00 for a value, but you know R/3 remembers your last entry in the current session. These are what I call hidden parameter IDs. For example, in the case of the field customer worklist, R/3 remembers the last value you entered in the current session. If you log off and log on again, the customer worklist value is lost. In cases like this, the programmer has hidden the parameter ID deep inside the SAP code. Table 3 shows a list of such hidden IDs I found by reading ABAP code.
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AVB
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FI: Company code worklist (line item display)
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REGION A
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Company code worklist used in FBL1, FBL3, FBL5, FD10, FK10, and FS10. Setting worklist on by default for these transactions is done via the Use worklists checkbox in the line items view of FB00.
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AVD
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FI: Customer worklist (line item display)
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GROUP A
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Used for worklist selection for customer in FBL5 and FD10
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AVK
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FI: Vendor worklist (line item display)
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GROUP A
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Used for worklist selection for vendor in FBL1 and FK10
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AVS
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FI: G/L account worklist (line item display)
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WIP ACCTS
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Used for worklist selection for GL account in FBL3 and FS10
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AQB
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ABAP Query: User group
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AM
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User group setting for transactions SQ00 and SQ03
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AQQ
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ABAP Query: Query
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01
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ABAP Query setting for transaction SQ00
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AQS
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ABAP Query: Functional area
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AM01
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ABAP Query functional area for transaction SQ02
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AQW
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ABAP Query: Query area
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“ ” (space)
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The query area defines if your ABAP queries are for global use or client-specific use.
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“ ” = Standard area (client-specific)
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“G” = Global area (cross-client)
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BPE
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To period
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012
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For CO reporting transactions, e.g., Report Writer
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CDY
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Credit management screen list
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/210
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Set the checkboxes on FD32 and FD33 initial screens. To select a checkbox, enter one or more of the following codes: /105 Overview; /110 Address; /120 Central data; /210 Status; and /220 Payment history.
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CDY = /220/210/105/120/110” selects all checkboxes. A more useful option is to set CDY = “/210” to go directly to the status screen.
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DOV
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FI: Customer line items — sort variant
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D01
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Sort variant for FBL5 transaction
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DSV
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Totals variant for list displays (customer)
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D01
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Totals variant for FBL5 transaction
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ETP
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Profitability Analysis type
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1
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CO-PA Profitability Analysis type
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1 = costing-based
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2 = account-based
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FOA
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FI: G/L account line items — sort variant
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S01
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Sort variant for FBL3 transaction
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FUS
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FI: User-specific selection for line item display
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X
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If you set the “User-specific selection” checkbox in the line item display view of FB00, a selection checkbox appears on the FBL1, FBL3, and FBL5 transactions. Setting this field to “X” means any selection criteria you enter are remembered.
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KC1
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Display variant for journal entry reports in FI
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L00
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Display variants for transaction GC26 and GC30, FI-LC journal entry and reversal reports.
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KC2
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Totals variant for journal entry reports in FI
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LA1
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Totals variants for transaction GC26 and GC30, FI-LC journal entry and reversal reports.
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KC3
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List form: Summarized list or simple list in FI
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X
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Set the “List begins with” radio button for transaction GC26 and GC30, FI-LC journal entry and reversal reports.
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“ ” = Line items
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“X” = Totals
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KOV
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FI: vendor line items — sort variant
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K01
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Sort variant for FBL1 transaction
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KS7
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From posting date
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20030101
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For CO reporting transactions, e.g., KSB1, KSB2, and KSB5. Date in SAP internal format YYYYMMDD.
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KS8
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To posting date
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20031231
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For CO reporting transactions, e.g., KSB1, KSB2, and KSB5. Date in SAP internal format YYYYMMDD.
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KSV
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Totals variant for list displays (vendor)
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K01
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Totals variant for FBL1 transaction
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KVS
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Version (CO)
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000
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For CO reporting transactions, e.g., KSB1, KSB2, and KSB5
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KVT
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Actual version (CO)
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000
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For CO reporting transactions, e.g., KSB1, KSB2, and KSB5
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LD0
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Parameters for list displays (customer)
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X X
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Set the checkboxes on the FBL5 screen, customer line item display. This field has four positions with value “ ” or “X”: open items, closed items, with special G/L transactions, and parked items. Setting LD0 = “X X” means the open items and special G/L transactions checkboxes are selected.
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LDS
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Customer List Displays: Start Mode
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X
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Set the “List begins with” radio button for transaction FBL5, customer line item display.
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“ ” = Line items
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“X” = Totals
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LK0
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FI: Parameters for line item display (vendor)
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X X
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Set the checkboxes on the FBL1 screen, vendor line item display. This field has four positions with value “ ” or “X”: open items, closed items, with special g/l transactions, and parked items. Setting LK0 = “X X” means the open items and special G/L transactions checkboxes are selected.
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LKS
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Vendor list displays: start mode
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X
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Set the &
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Table 3 Hidden IDs in ABAP code
| Parameter ID |
Description |
Sample Value |
Use |
| AVB |
FI: Company code worklist (line item display) |
REGION A |
Company code worklist used in FBL1, FBL3, FBL5, FD10, FK10, and FS10. Setting worklist on by default for these transactions is done via the Use worklists checkbox in the line items view of FB00. |
| AVD |
FI: Customer worklist (line item display) |
GROUP A |
Used for worklist selection for customer in FBL5 and FD10 |
| AVK |
FI: Vendor worklist (line item display) |
GROUP A |
Used for worklist selection for vendor in FBL1 and FK10 |
| AVS |
FI: G/L account worklist (line item display) |
WIP ACCTS |
Used for worklist selection for GL account in FBL3 and FS10 |
| AQB |
ABAP Query: User group |
AM |
User group setting for transactions SQ00 and SQ03 |
| AQQ |
ABAP Query: Query |
01 |
ABAP Query setting for transaction SQ00 |
| AQS |
ABAP Query: Functional area |
AM01 |
ABAP Query functional area for transaction SQ02 |
| AQW |
ABAP Query: Query area |
“ ” (space) |
The query area defines if your ABAP queries are for global use or client-specific use.
“ ” = Standard area (client-specific)
“G” = Global area (cross-client) |
| BPE |
To period |
012 |
For CO reporting transactions, e.g., Report Writer |
| CDY |
Credit management screen list |
/210 |
Set the checkboxes on FD32 and FD33 initial screens. To select a checkbox, enter one or more of the following codes: /105 Overview; /110 Address; /120 Central data; /210 Status; and /220 Payment history.
CDY = /220/210/105/120/110” selects all checkboxes. A more useful option is to set CDY = “/210” to go directly to the status screen. |
| DOV |
FI: Customer line items — sort variant |
D01 |
Sort variant for FBL5 transaction |
| DSV |
Totals variant for list displays (customer) |
D01 |
Totals variant for FBL5 transaction |
| ETP |
Profitability Analysis type |
1 |
CO-PA Profitability Analysis type
1 = costing-based
2 = account-based |
| FOA |
FI: G/L account line items — sort variant |
S01 |
Sort variant for FBL3 transaction |
| FUS |
FI: User-specific selection for line item display |
X |
If you set the “User-specific selection” checkbox in the line item display view of FB00, a selection checkbox appears on the FBL1, FBL3, and FBL5 transactions. Setting this field to “X” means any selection criteria you enter are remembered. |
| KC1 |
Display variant for journal entry reports in FI |
L00 |
Display variants for transaction GC26 and GC30, FI-LC journal entry and reversal reports. |
| KC2 |
Totals variant for journal entry reports in FI |
LA1 |
Totals variants for transaction GC26 and GC30, FI-LC journal entry and reversal reports. |
| KC3 |
List form: Summarized list or simple list in FI |
X |
Set the “List begins with” radio button for transaction GC26 and GC30, FI-LC journal entry and reversal reports.
“ ” = Line items
“X” = Totals |
| KOV |
FI: vendor line items — sort variant |
K01 |
Sort variant for FBL1 transaction |
| KS7 |
From posting date |
20030101 |
For CO reporting transactions, e.g., KSB1, KSB2, and KSB5. Date in SAP internal format YYYYMMDD. |
| KS8 |
To posting date |
20031231 |
For CO reporting transactions, e.g., KSB1, KSB2, and KSB5. Date in SAP internal format YYYYMMDD. |
| KSV |
Totals variant for list displays (vendor) |
K01 |
Totals variant for FBL1 transaction |
| KVS |
Version (CO) |
000 |
For CO reporting transactions, e.g., KSB1, KSB2, and KSB5 |
| KVT |
Actual version (CO) |
000 |
For CO reporting transactions, e.g., KSB1, KSB2, and KSB5 |
| LD0 |
Parameters for list displays (customer) |
X X |
Set the checkboxes on the FBL5 screen, customer line item display. This field has four positions with value “ ” or “X”: open items, closed items, with special G/L transactions, and parked items. Setting LD0 = “X X” means the open items and special G/L transactions checkboxes are selected. |
| LDS |
Customer List Displays: Start Mode |
X |
Set the “List begins with” radio button for transaction FBL5, customer line item display.
“ ” = Line items
“X” = Totals |
| LK0 |
FI: Parameters for line item display (vendor) |
X X |
Set the checkboxes on the FBL1 screen, vendor line item display. This field has four positions with value “ ” or “X”: open items, closed items, with special g/l transactions, and parked items. Setting LK0 = “X X” means the open items and special G/L transactions checkboxes are selected. |
| LKS |
Vendor list displays: start mode |
X |
Set the & |
Rohana Gunawardena
Rohana Gunawardena heads the SAP practice division at Exium Inc. Exium is a leading business and technology consulting firm that enables companies to achieve their strategic business goals. Exium specializes in delivering superior IT solutions using ERP systems, with a special focus on SAP products. Rohana has been working with SAP since 1992. During his career he has assisted multiple clients on detailed system correction projects, such as correcting inventory balances, controlling area reorganizations, retrospectively activating group currency, and optimizing inter-company accounting transactions. He has spoken at many SAP conferences and has published more than 20 articles in Financials Expert, SCM Expert, and SAPtips on various aspects of SAP. His presentations have focused on Financials module selection, the order-to-cash process, global rollouts, business segment reporting, cross-module integration, and the financial impact of SCM transactions. Rohana is widely acknowledged as a leading SAP expert. Rohana is a Fellow of the Institute of Chartered Accountants in England & Wales. Previously Rohana has worked with the consulting practices of Accenture, Deloitte, and PwC.
Rohana will be presenting at the upcoming SAPinsider Financials 2018 conference October 16-18 in Prague. For information on the event, click
here.
You may contact the author at Rohana@Exium.com .
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