Revolutionizing Manual Processes into Digitized SAP Workflows

Do you still use Excel or Word forms to manage critical business processes? Stelo enables you to digitize every process inside SAP.

Stelo for Fiori Forms: Revolutionizing Manual Processes into Digitized SAP Workflows

In today’s fast-paced business environment, organizations rely heavily on streamlined processes to maintain efficiency. Many, however, still use outdated methods, including Excel and Word forms, to manage critical workflows. This reliance on manual processes creates inefficiencies, data integrity issues, and operational delays, leading to a need for modernization.

Enter Stelo, a powerful solution that transforms manual forms into fully integrated SAP Fiori Forms, helping businesses digitize and automate processes while reaping numerous benefits within the SAP ecosystem.

What is Stelo?

At its core, Stelo is an SAP Fiori app generator that accelerates the development of custom Fiori apps. It simplifies the journey of transforming Excel/Word form-driven processes into digital workflows within SAP.  Stelo enables organizations to build Fiori apps that seamlessly integrate into their SAP environment, leveraging pre-existing business logic and data services without the need for extensive custom development.

Addressing the Challenge of Manual Processes

Many organizations, despite their advanced ERP systems, still rely on Word and Excel forms for various business functions, such as approvals, data submissions, and even document generation. These manual processes often lead to:

• Data Entry Errors: Manually filling out forms, copying data between systems, and rekeying information introduces the risk of human error.
• Process Delays: Paper-based workflows or email-based Excel forms hinder real-time processing and approvals, leading to bottlenecks.
• Lack of Transparency: Tracking the progress of these forms and gaining insights into where a process stands can be cumbersome without an integrated system.

Stelo addresses these challenges by converting these forms into Fiori Forms, which are digital and fully integrated into SAP.  This not only improves data accuracy and reduces delays but also brings real-time insights into each step of the process.

Benefits of Fiori Forms

Digitization and Automation

Stelo automates manual processes by converting forms into interactive Fiori apps, capturing data, triggering workflows, and posting results back into SAP. This eliminates the need for ‘manual’ forms and ensures that all processes are conducted within the secure confines of the SAP system.

Streamlined SAP Integration

Unlike traditional form workflows that operate outside SAP and require manual re-entry, Fiori Forms built with Stelo ensure seamless integration. All captured data can be validated, routed for approval, and posted directly into SAP, removing redundant tasks and minimizing errors.

Furthermore, Stelo leverages pre-delivered oData services, meaning no additional custom service development is needed.

End-to-End Process Visibility

With Stelo, each step in a workflow is captured and monitored within SAP, enabling complete transparency. Administrators can use the Stelo Dashboard to track every form submission and process instance. If issues arise, administrators can quickly intervene, ensuring nothing is lost or delayed.

Flexible Business Logic

Stelo’s process integration framework allows for the implementation of complex business processes by easily modeling them in Fiori apps. This framework supports routing, notifications, and escalations, making it possible to define multi-step workflows that involve multiple stakeholders. The solution also supports Save as Draft and App History features, making the forms even more user-friendly.

Simple Fiori Form for a new Supplier

Cost Savings through Standardization

Using Stelo, organizations benefit from a standardized approach to developing Fiori apps and workflows, significantly reducing the costs of maintenance and development. By reusing backend business logic across multiple Fiori apps, companies avoid the complexity of rebuilding the same functionality for every new app.

Stelo includes a wide range of e-forms functionality out-of-the-box, including:

App Creation Wizard: Simplifies the development process by automatically generating apps based on backend configuration.  All Stelo apps can support Save As Draft, Attachments, Comments, and Audit Trail Capure.

Data Service User Exits: Provides pre-delivered exits for data population, validation, and routing, significantly cutting down on manual development.

Routing Server: Supports notifications, escalations, and process routing for multi-step workflows.

Stelo Inbox: A dedicated inbox for users to manage their pending tasks, such as approvals and re-submissions.

How Stelo Fits in the Modern SAP Landscape

With the shift to Fiori as SAP’s standard user experience, businesses are moving away from older UI technologies like Adobe Interactive Forms or basic HTML forms. Stelo supports this transition by providing a powerful toolset to digitize and modernize form-based processes into sophisticated Fiori apps, ensuring that processes previously reliant on PDF forms can now be managed efficiently within SAP.

Stelo apps can be deployed to Fiori LaunchPad in S/4HANA or to SAP Work Zone on BTP, just like any standard Fiori app.

Conclusion: Future-Proofing Your Processes

For companies still dependent on manual forms or outdated methods, Stelo offers an effective path toward modernization. By integrating these processes into Fiori, businesses can not only streamline their operations but also future-proof their workflows within SAP. With Stelo, organizations can achieve better data accuracy, faster turnaround times, and enhanced visibility—all while reducing costs and complexity.

In essence, Stelo makes it easy for any organization to say goodbye to inefficient manual processes and embrace the future of business process automation with Fiori-based e-forms.