Invoice Processing Automation Global Transformation at NVIDIA

NVIDIA Transforms Invoice Processing Automation for Global Standardization and Efficiency

NVIDIA, a leader in high-end graphics processing units and mobile technologies, faced significant challenges with frequent system downtime and incorrect supplier payments. Determined to modernize its finance system, NVIDIA partnered with SAP, OpenText, and Auritas to automate and streamline its invoice processing. Within 9 months, NVIDIA successfully implemented a global standardization of its indirect invoice processes, achieving over 51% touchless automation in the process.

• 51% touchless automation

Achieved within just 3 months, marking a significant leap in operational efficiency.

• Unified, streamlined ECC platform

Deployed across 49 entities, enhancing global collaboration and consistency.

• 145 global requirements

Resulted in scalable automation and standardized workflows.

INDUSTRY: HIGH TECH

About NVIDIA

NVIDIA Corporation, founded in 1999, revolutionized graphics with the invention of the GPU. As of 2023, NVIDIA is one of the world’s largest companies, powering gaming, filmmaking, and top supercomputers globally.

Known for its cutting-edge mobile technologies and integrated circuits, NVIDIA continues to lead in technological innovations.

The Challenge

In 2019, NVIDIA attempted to modernize its invoice processing system, but faced setbacks, including production failures, operational risks, compliance challenges, and business continuity threats. These challenges prompted NVIDIA to seek a more effective solution. Partnering with SAP, OpenText, and Auritas, the company aimed to optimize its invoice processing automation and transform its entire procure-to-pay (P2P) process.

The Solution

Auritas’ team worked closely with NVIDIA to develop an effective action plan for invoice processing automation. The solution began with a global template for invoice management, initially focusing on indirect spend before expanding to direct spend. By targeting best-in-class operational metrics, the team sought to align NVIDIA’s procure-to-pay system, decommissioning legacy systems that were no longer in use while ensuring that retired data remained accessible.

The transformation also involved several innovative steps to modernize and digitize financial processes. This included vendor master cleanup, AI-powered optimization of top vendors, and the implementation of Fiori apps to streamline processes. The initiative was carried out in two phases:

• Phase 1 focused on creating a global blueprint and obtaining buy-in from stakeholders across the organization.
• Phase 2 added more advanced features, such as AI optimization and PO matching, to enhance the scalability and efficiency of the accounts payable (AP) solution.

A change management strategy was also integrated into the plan to ensure that over 20,000 employees adhered to the new system. This holistic approach not only resolved the operational and compliance risks but also laid the foundation for sustainable growth and uninterrupted business continuity. The partnership between NVIDIA and Auritas successfully addressed the scalability issues of NVIDIA’s previous AP solution, ultimately enabling the company to achieve best-in-class operational metrics.

Results & Benefits

The transformation of NVIDIA’s invoice processing automation system led to significant results:

• Achieved 51% touchless global automation within three months and established a unified ECC platform for 49 entities.
• Addressed 145 global requirements and implemented scalable automation with standardized workflows.
• Enabled an intuitive, mobile-enabled FIORI user experience and ensured global standardization of the indirect and direct invoice process.
• Improved compliance, security, and visibility with a single system of document control, meeting local regulations.