Effectively Navigating SAP License Optimization with T-Systems

⇨ With the increasing number of solutions used and the complexity of SAP license management, companies are finding it challenging to navigate through the various pricing tiers and licensing parameters.

⇨ Optimizing SAP licenses ensures compliance, transparency, and efficiency in license management.

⇨ T-Systems assists customers in evaluating and choosing the most suitable licensing model for their business needs.

SAP license optimization is a crucial aspect of a company’s IT management strategy. With the increasing number of solutions used and the complexity of SAP license management, companies are finding it challenging to navigate through the various pricing tiers and licensing parameters. Proper license optimization is essential to avoid underlicensing, overlicensing, and the legal consequences and obligations associated with them. This complexity makes it challenging to manage licenses effectively with standard tools like Excel. Large companies, especially with thousands of SAP users and various components in use, require professional license management solutions to handle their licensing situation. In order to efficiently manage SAP licenses and reduce licensing costs in the long term, companies are turning to solutions offered by experts like T-Systems.

In the past, managing SAP licenses was straightforward. Previously, SAP licensing relied mainly on the user-based model, wherein companies were billed for each individual user who logged into the SAP system to perform tasks. This resulted in charges based on the number of users, classified as professional or limited, based on their roles and activities within the system. However, SAP has broadened its licensing choices by introducing new models such as Digital Access and Engine-Based Licensing. These can offer increased adaptability for contemporary business requirements but organizations need to ensure they understand how they work.

The Digital Access model charges companies for interactions when third-party systems, such as Salesforce, indirectly access SAP solutions without a user logging in. The charges are determined by the amount of data exchanged between the SAP solution and these external systems. On the other hand, Engine-Based Licensing enables businesses to pay for specific tasks performed by SAP, such processing payroll, rather than for user or system access. Based on these models, businesses can customize their SAP licensing to better suit their usage and requirements.

By leveraging advanced tools and expertise, T-Systems assesses a customer’s licensing situation to identify areas for improvement. Through the use of SAP Proof of Value (PoV) process, T-Systems’ experts evaluate current SAP systems, identify duplicate users, and review user roles to ensure optimal licensing. Companies can optimize their license management and potentially save up to 40% on licensing costs. This not only simplifies and accelerates license management but also helps in avoiding excess licensing, thus enabling companies to cut costs and reallocate budget towards digital transformation initiatives.

With T-System’s support, companies can simplify SAP audits by ensuring proper licensing compliance and providing detailed reports on all SAP licenses used within the organization. With a high level of expertise in managing complex SAP landscapes, T-Systems’ automated license management solutions empower companies to efficiently manage a large number of licenses with minimal resources.

Optimizing SAP licenses ensures compliance, transparency, and efficiency in license management. Companies that have optimized their licenses are better positioned to handle audits, negotiate with SAP, and make informed decisions about their licensing models. When initiating digital transformation processes like SAP S/4HANA implementation, companies must also consider their future licensing models. T-Systems assists customers in evaluating and choosing the most suitable licensing model for their business needs. This strategic approach ensures that companies optimize their licensing arrangements to align with their IT goals effectively.

With the complexities of SAP licensing continuing to evolve, it is essential for organizations to stay ahead of the curve and implement proactive measures to optimize their licensing arrangements. T-Systems’ solution offers a tailored approach to SAP license optimization, helping businesses maximize the value of their SAP investments and drive success in the digital age while ensuring compliance.